Become a partner
Home " Electronic payslip

Electronic payslip

Directly from Zeendoc, you can manage the distribution and archiving of electronic payslips

Les bulletins de salaires électroniques sont de plus en plus utilisés par les entreprises de toutes tailles pour envoyer les informations de salaire de leurs employés de manière dématérialisée. Il y a de nombreux avantages à utiliser des bulletins de salaire électroniques plutôt que des versions papier. Pratiques pour les employés, qui peuvent accéder à leurs bulletins de salaire n’importe où et à tout moment, simplement en se connectant à leur compte en ligne. Les bulletins de salaire électroniques sont également plus sécurisés, car ils peuvent être protégés par un mot de passe et ne peuvent pas être facilement perdus ou volés comme les versions papier.

En utilisant des bulletins de salaire électroniques, les entreprises peuvent également économiser du temps et de l’argent en automatisant certaines tâches liées à la gestion des salaires, comme la calculatrice de paie et la mise à jour des dossiers des employés.

Payslip dematerialization is fully automated.

Le passage à la dématérialisation permet en quelques clics d’optimiser la traçabilité et la confidentialité de vos documents et de supprimer les tâches sans valeur ajoutée.

Benefits for everyone

Company

  • Reduction of printing, postage and storage costs
  • Reduction of the ecological footprint by eliminating paper and transport
  • Having a modern EDMS solution that helps project a dynamic image of your company, in line with new behaviors related to digital technologies.
  • Refocusing the company on activities with higher added value.

 

Human Resources Department

  • A solution compliant with the El Khomri law (50-year archiving of payslips in a digital safe, electronic signature, time stamping).
  • Elimination of time-consuming tasks: productivity gains through optimized processing, automated distribution, and simplified archiving.
  • Traceability and security of exchanges.
  • Simplified search and permanent access to employee files in a single, secure space.

 

Collaborators

  • Secure access to digital pay slips at any time, from a PC connected to the Internet or a tablet/smartphone
  • Personal and secure Zeendoc space to find all documents (employment contract, payslips, internal regulations, etc.) made available by their company.
  • Confidentiality of exchanges and security against document loss or access by an unauthorized third party.
  • Payslip archiving in a personal digital safe
  • An original electronic document, indisputable and enforceable against any organization (pension funds, banking and financial institutions, etc.).

Compliance with Labor Law.

Guarantees the integrity, availability, confidentiality, and accessibility of data.

  • The payslip is automatically uploaded to the employee's personal secure safe, accessible 24/7, with an Electronic Archiving System with probative value (Caisse des Dépôts) for a minimum guaranteed period of 50 years, even in the event of departure from the company.
  • In accordance with article L3243-2 of the French Labour Code, payslips given to employees electronically will be electronically signed beforehand (electronic certificate) in order to guarantee their integrity: you have an electronic copy allowing you in particular to assert your rights in the long term.

It is under these conditions that the electronic payslip acquires its legal value, equivalent to that of its paper predecessor.

Legal Reminder: The Electronic Payslip

The decree n°2016-1762, which came into effect on January 1, 2017, governs the dematerialization of payslips and their accessibility.

The employer must respect the following conditions:

  • Duty to inform – The employer must inform its employees of the upcoming changes at least 1 month before the effective implementation. The latter are free to express their right of opposition if they wish to keep a paper payslip.
  • Right of opposition – Employees have the right to refuse an electronic payslip, before or after its implementation. The change must be taken into account by Human Resources within a maximum of 3 months.
  • Readable format and long-term archiving – The payslips are issued in a readable and durable format (PDF), electronically signed to guarantee their integrity and kept for 50 years or until the employee is 75 years old. »

Digitalization process for pay slips

La mise à disposition d’un coffre fort électronique pour avoir un accès sécurisé aux bulletins de paies dématérialisés avec une gestion totale des différentes notions (prélèvement à la source, cotisations salariales, sécurité sociales et autres mentions obligatoires).

FAQ : ELECTRONIC PAY SLIP (BSE)

Finally, fully exploit your company information!

Take advantage of Zeendoc, the EDM solution for VSEs/SMEs

Request a demo